Setting
Example Primary After School Club · Week of 5 October (fictional)
1. Daily ratios including one-to-one
| Day | Attended | 1:1 | Staff needed | Staff on |
|---|---|---|---|---|
| Mon 5 | 18 | 2 | 4 | 4 ✓ |
| Tue 6 | 21 | 2 | 5 | 5 ✓ |
| Wed 7 | 19 | 1 | 4 | 4 ✓ |
| Thu 8 | 22 | 2 | 5 | 5 ✓ |
| Fri 9 | 16 | 1 | 3 | 4 ✓ |
2. Briefings acknowledged
Child A: 5 of 5 sessions briefed before arrival. Child B: 5 of 5. Child C: 4 of 4.
3. Session records
14 records this week. Example: “Settled with drawing first; joined football after snack. Ear defenders used during assembly practice.”
4. Staff checks
4 staff · all DBS within 3 years · 1 training renewal due in 20 days (reminder sent).
5. Parent consent and audit
Each profile shared by the parent, with a dated audit trail of every view and change. Parents can revoke at any time.